TERMS AND CONDITIONS

Campers
Campers include any child whose parent or parents are currently serving in the Canadian Armed Forces or whose parent or parents have formerly served in the Canadian Armed Forces.
In addition, Camp Maple Leaf will operate 1week camps for specific user groups of children with unique challenges. More information is available on the website.

Inclusion Policy:
Camp Maple Leaf is committed to creating an environment that supports equal employment opportunities for staff and equal participation opportunities for campers. We value the richness of diversity and strive to provide an environment in which every participant or employee feels a sense of belonging and finds Camp Maple Leaf a safe and secure place.
We enforce a non-discrimination policy for all persons regardless of age, ancestry, race, colour, citizenship, ethnic origin, place of origin, creed, disability, family status, marital status, (including single status) gender identity, gender expression, sex, sexual orientation, perceived or actual sexual orientation, gender identity or gender expression.
Any individual, participants or staff, who feels they have been subject to discrimination should report this occurrence as soon as possible to the Executive Director and/or Director. Staff should also report any evidence of discrimination, or harassment to the Camp Directors.
Staff are to review the Workplace Discrimination and Harassment Policy included in the staff manual annually during pre-camp

Supervision
The ratio of total counselor staff is 1 to 3 with very few exceptions. We employ Junior Counselors who are 17 years old and Senior Counselors who are at least 18 years old. Junior Counselors are under the direction of a Senior Counselor at all times. We employ former campers of Camp Maple Leaf as Counselors and Senior Staff members.

Cabin and Group Placement:
Cabins are grouped by age, gender and if needed, in consultation with the camper and their parent/guardian to ensure that they are supported in the cabin that they most identify with.

Campers Requiring Extra Staffing at Camp
Camp Maple Leaf has buildings and cabins that are wheelchair accessible. We are happy to discuss camper's individual needs with parents prior to accepting their child at Camp. Any decision made about accepting campers with additional staff needs will be based on the Camp's judgment on the safety of the prospective camper and of our other campers and counseling staff. To discuss your child's needs, please call the Camp Director.

Camper Health & Travel Forms
These forms will be available online as of may 1st to review and fill out. Completion on these forms by a parent/guarding is mandatory.

Camp Fees, cancellation and refund policy:
  • Upon submission of Camper Application: There is a refundable deposit (Only to be processed at the time of camper acceptance).
  • June 1st: The balance of Camp Fees for all accepted campers is due.
  • Once camp session has started: There will be no refunds of camp fees.
  • Children who leave camp early for any reason receive no refund. As Camp Maple Leaf is not registered for the Harmonized Sales Tax, there is no tax payable on camp fees.
Incidental Expenses
There are no extra charges for camp activities. Busing will be arranged from various locations. Details of the busing will be forwarded to each parent in before the session. Campers may be driven to camp and dropped off and picked up at our landing on arrival and departure days. Details and times of drop off and pick up will be forwarded once a camper application has been accepted.

Consent & Waiver
I desire my child to participate in the full Camp program. Acknowledging that such participation involves risk and hazards, I will notify the Camp of any restrictions to my child's participation in writing. I also hereby release Camp Maple Leaf, its officers, directors, employees and agents of all liability arising from my child's stay at the Camp or participation in the Camp Program.

Cheques should be made payable to 'Camp Maple Leaf' and sent to 132 Reynolds Street, Oakville, Ontario, L6J 3K5.